A Novel Smart QR Code Protocol for Real-Time Event Authentication and Tracking

Abstract

A Novel Smart QR Code Protocol for Real-Time Event Authentication and Tracking introduces an advanced digital solution for automating event management processes such as registration, ticketing, authentication, and attendance tracking. Traditional event handling methods often suffer from inefficiency, data duplication, and security vulnerabilities. The proposed QR-based Event Processing System (QR-EPS) replaces manual, paper-based workflows with a secure, contactless platform that generates unique QR codes for each participant. These QR codes act as digital tickets, enabling real- time verification and attendance monitoring through scanning. The system incorporates OTP-based authentication, role-based access control, and encrypted data storage to ensure security and reliability. Developed using Spring Boot, JPA, and MySQL, with front-end technologies like HTML, CSS, and JavaScript, the system offers scalability across academic, corporate, and public event domains. Overall, the project enhances process automation, improves security, reduces resource consumption, and supports eco-friendly event management practices

Introduction

A Novel Smart QR Code Protocol for Real-Time Event Authentication and Tracking is a digital event management system designed to automate registration, ticketing, participant authentication, entry verification, and attendance tracking. It replaces traditional paper-based and manual processes with a secure, contactless, and QR-code-driven platform.

Participants register online and receive unique QR-code-based digital tickets. At event venues, QR codes are scanned for instant verification and automatic attendance recording. The system incorporates OTP-based authentication, role-based access control, and data encryption to enhance security and prevent unauthorized access.

The platform consists of several modules, including user registration and authentication, QR code generation and verification, attendance management, role-based dashboards, notifications, security, analytics, and reporting. These modules work together to improve operational efficiency, reduce human errors, and provide real-time event monitoring.

The development methodology includes requirement analysis, system design, technology selection, platform development, testing, deployment, user support, and continuous improvement. The system uses modern technologies such as ReactJS, Spring Boot, MySQL/MongoDB, REST APIs, OAuth, JWT, WebSockets, and cloud hosting services.

Its three-tier architecture includes a presentation layer, application layer, and database layer, ensuring scalability, reliability, and secure communication. Comprehensive testing—covering unit, integration, functional, performance, security, user acceptance, and regression testing—ensures system quality and reliability.

Future enhancements may include facial recognition, AI-based analytics, mobile applications, cloud integration, payment gateways, advanced dashboards, multi-event management, and multilingual support. Overall, the proposed system offers a secure, scalable, eco-friendly, and efficient solution for modern event management across academic, corporate, and public sectors.

Conclusion

A Novel Smart QR Code Protocol for Real-Time Event Authentication and Tracking Through unique QR code generation, represents a significant step toward digital transformation in event management. It effectively eliminates the inefficiencies of manual registration, paper ticketing, and attendance tracking by introducing a secure, automated, and contactless approach. real-time authentication, and automated attendance recording, the system ensures speed, accuracy, and transparency throughout the event process. Beyond improving efficiency, the system also supports ecofriendly practices by minimizing paper usage and promoting digital workflows. With future enhancements such as AI integration, mobile app development, and biometric verification, this platform can evolve into a comprehensive technology—when integrated event automation tool adaptable to educational, corporate, and public domains. In conclusion, this project successfully demonstrates how thoughtfully—can streamline event operations, enhance security, and deliver a seamless, modern experience for both organizers and participants.

References

[1] T. O. AKINYEMI, “APPLICATION OF QUICK RESPONSE (QR) CODES IN EVENT TICKETING AND ACCESS CONTROL,” INTERNATIONAL JOURNAL OF ADVANCED COMPUTER SCIENCE AND APPLICATIONS (IJACSA), VOL. 9, NO. 7, 2017. [2] S. H. HAN, J. W. KIM, “A SECURE AND EFFICIENT QR SYSTEM,” CODE-BASED AUTHENTICATION INTERNATIONAL JOURNAL OF COMPUTER APPLICATIONS, VOL. 975, NO. 8887, 2016. [3] C. PEREZ AND D. J. COSTA, “A COMPARATIVE STUDY OF QR CODE AUTHENTICATION METHODS FOR MOBILE APPLICATIONS,” JOURNAL OF INFORMATION SECURITY AND APPLICATIONS, ELSEVIER, 2020. [4] T. BERNERS-LEE, L. MASINTER, M. MCCAHILL, “UNIFORM RESOURCE LOCATORS (URL) AND QR CODE INTEGRATION FOR SMART SYSTEMS,” IETF RFC, 2019. [5] STUDIES ON QR-BASED SECURE AUTHENTICATION SYSTEMS. [6] RESEARCH ARTICLES ON DIGITAL TICKETING SOLUTIONS. [7] OFFICIAL DOCUMENTATION OF QR CODE & OTP LIBRARIES.

Copyright

Copyright © 2026 Kundan Jinjar, Kanishtha Jain, Kunal Sethana. This is an open access article distributed under the Creative Commons Attribution License, which permits unrestricted use, distribution, and reproduction in any medium, provided the original work is properly cited.