Authors: Nikita R. Hatwar, Shreeyash N. Parsawar, Romesh R. Meshram, Dhanashri G. Meshram, Prajakta Raut, Prachi R. Tagde
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The departmental portal is that the raising content of internet sites for colourful associations is well known. Here and now, a well-planned digital plan plays a suggestive role in an institution’s marketing strategies especially considering the youthful generations ’ growing dependence on technology. The Departmental portal using MERN stack and Sanity.io is a web-based application designed to manage the administrative tasks of a college. It is built using MongoDB, Express.js, React.js, and Node.js. The system provides a platform for students, teachers, and administrators to manage academic and non-academic tasks. During this paper, we talk about the models submitted by our team such as student registration, Notes management, faculty management, Event management, and Project management. The MERN stack sanity.io provides a powerful and scalable platform for building this system, allowing for efficient data management and real-time updates. With its user-friendly interface and extensive functionality, the departmental portal using MERN stack and sanity.io is a comprehensive solution for colleges looking to streamline their administrative processes.
MongoDB, Express.js, React.js, and Node.js.
And another technology we are using is Sanity.io:
II. PROBLEM STATEMENT
Currently, colleges do not have separate departments portals are inefficient and lack integration, resulting in challenges such as data redundancy, inaccurate data, delayed processes, and reduced productivity. These challenges arise due to the use of multiple standalone applications, manual processes, and limited system capabilities. As a result, departments experience difficulties in managing academic and administrative tasks, leading to delays in academic progress, decreased student satisfaction, and decreased staff productivity.
Therefore, there is a need for an efficient and integrated department portal that provides a centralized platform for managing academic and administrative tasks, automating processes, and improving communication and collaboration among students, faculty, and staff. The objective of this research paper is to propose a department portal using MERN stack and Sanity.io that addresses the current challenges and provides an efficient and integrated solution for college management.
III. THE OBJECTIVE OF THE PROJECT
The objective of the department portal project for a research paper is to design and develop a comprehensive and integrated system that enables efficient management of academic and administrative tasks in a college setting. The proposed system should provide a user-friendly interface and streamline processes, thereby improving productivity and reducing errors. Specifically, the objectives of the project are
Overall, the objective of the departmental portal project is to propose an efficient and integrated solution that addresses the current challenges faced by the department in managing academic and administrative tasks.
IV. SCOPE FOR DEVELOPMENT OF THIS PROJECT.
The user requires to:
V. LITERATURE REVIEW
For this department portal project, we are referring to the college management systems. paper. The use of college management systems has become increasingly popular in recent years due to the growth of educational institutions and the need for efficient management of academic and administrative tasks. Various studies have been conducted on the design, development, and implementation of college management systems.
The following is a general methodology that can be followed to develop such a system:
The software and hardware specifications for developing a Departmental Portal can vary depending on the specific requirements of the system, but the following are some general guidelines:
1) Software Specifications
a. Operating System: Windows or Linux
b. Integrated Development Environment (IDE): Visual Studio Code, Atom, or Sublime Text for code development.
c. Database: MongoDB for database management.
d. Backend Development: Node.js and Express.js for server-side development.
e. Frontend Development: React.js for client-side development.
f. Headless CMS: Sanity.io for content management.
g. Version Control: Git for code versioning and collaboration.
h. Web-Server: Xampp allows users to create a web server environment on their local machine
2) Hardware Specifications
a. Processor: Intel Core i5 or higher.
b. RAM: 8 GB or more.
c. Storage: 256 GB SSD or higher.
d. Display: 15-inch monitor with 1920x1080 resolution.
e. Input devices: Keyboard and mouse.
f. Internet connectivity: Broadband internet connection for development
B. System Architecture
1) Activity Diagram For Departmental Portal
This is the Activity UML diagram of the departmental portal which shows the flows between the activity of Admin, academic, students, virtual tour, login, department, Events, Faculties. The main activity involved in this UML Activity Diagram of the departmental portal fig.6.2.1 are as follows:
a. Login to the college network: To access this portal we must connect to the college network using a given username and password. Then visit the given IP to access the portal.
b. Home component: In this section, it contains details about the college department, vision mission, and pictures.
c. HoD Profile component: detail about the head of the department.
d. Faculties component: there are 2 sections,
e. Academic component: in this, all of the academic information is given like the academic calendar and academic timetables, it also contains academic information like program offer details, PEOS, POS, and PSOS.
f. Events component: we cover the info about forums and events which are organised by our forums.
In order to deploy our project we used two backend servers Our project's main backend server is hosted on a cloud server known as Render, which is a popular hosting provider that offers open source and free offerings to its user Using Render services we were able to efficiently host and manage our project backend infrastructure, ensuring it remained very secure, stable, and easily accessible for our team and any potential users.
As for the frontend portion of our project, we decided to host it on our college intranet. This decision was made primarily to enhance security measures by limiting access to the front end to only authorized personnel within our department. By doing so, we were able to ensure that sensitive information and user data were adequately protected, while still providing a seamless and intuitive user experience for those who needed to interact with our project's front end.
In conclusion, a department web portal with various components designed for a college intranet system can provide multiple benefits to enhance communication, collaboration, and resource-sharing among students, faculty, and administrators. In addition to the admin, faculty, and student components, the web portal can have additional features like project management, event management, notes management, academic management, and faculty management components, virtual Tour, placement showcase, By implementing such a comprehensive department web portal on the college intranet system, the college can streamline its internal operations, improve learning outcomes for students, facilitate collaboration among faculty members, and simplify administrative tasks for the department.
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Copyright © 2023 Nikita R. Hatwar, Shreeyash N. Parsawar, Romesh R. Meshram, Dhanashri G. Meshram, Prajakta Raut, Prachi R. Tagde. This is an open access article distributed under the Creative Commons Attribution License, which permits unrestricted use, distribution, and reproduction in any medium, provided the original work is properly cited.