Email Alerts on WhatsApp

Abstract

Email Alerts on WhatsApp is a cutting-edge system that is meant to make communication easier by sending email alerts directly to users through WhatsApp. The solution saves users time and effort by making them receive important notifications immediately without having to keep checking their mailboxes. The system connects to email servers to scan incoming messages and utilizes automated scripts to transfer relevant notifications to the user\'s WhatsApp using the Twilio API. Users are able to personalize the kind of alerts they receive, making the system efficient and user-friendly. Through the integration of automation, communication APIs, and personalization, this method improves accessibility and guarantees timely delivery of information, especially useful for professionals and businesses that need real-time updates

Introduction

In today’s fast-paced digital world, timely access to important information is crucial. Although email remains a key communication tool, constantly checking inboxes can be inefficient, especially on the move. To address this, the Email Alerts on WhatsApp system integrates Gmail with WhatsApp using Google Apps Script and Twilio’s API, enabling real-time email notifications directly on WhatsApp—a widely used messaging platform.

This system automates the process by periodically scanning emails, extracting key details (sender, subject, timestamp), formatting them into concise messages, and sending them as WhatsApp alerts. Compared to existing notification methods or third-party automation tools like Zapier, it offers more customizable, real-time, and accessible alerts that improve communication efficiency.

The project draws inspiration from multimodal interaction research, emphasizing timely, context-aware feedback via familiar platforms to enhance user experience. The system is scalable, robust, and designed to aid users, especially professionals, by ensuring critical emails are never missed regardless of location.

Implementation involves three key modules: email detection and parsing, message formatting for WhatsApp readability, and message delivery through Twilio’s WhatsApp API. The result is an automated, hands-free notification system that enhances email responsiveness and connectivity in both personal and professional settings.

Conclusion

The Email Alerts on WhatsApp system combines Gmail with WhatsApp notifications via Google Apps Script and Twilio. The system will automatically scan for new emails within the Gmail inbox, pull out pertinent information like the subject, the sender, and received time, and present it in a concise, user-friendly message. The information is subsequently forwarded as a WhatsApp message to inform users promptly of new emails without having to look at their inbox. The integration provides an easy and efficient means of obtaining email notifications right on WhatsApp to enhance communication and accessibility.

References

[1] R. Patel, H. Shah, and N. Patel, \"A Real-Time Email Notification System Using Twilio and Google Apps Script,\" IEEE Access, vol. 7, pp. 20864-20872, 2019. [2] A. Sharma, S. Kumar, and S. R. Shah, \"Automating Notifications through WhatsApp API for Event Management Systems,\" International Journal of Advanced Computer Science and Applications, vol. 10, no. 2, pp. 112-119, 2019. [3] S. G. Rani, K. D. Anish, and P. S. Gupta, \"Integration of Email Alerts with Messaging Services for Real-Time Notification Systems,\" Journal of Communication and Information Technology, vol. 13, pp. 56-62, 2020. [4] M. Gupta, S. Tiwari, and R. Patel, \"WhatsApp as a Communication Tool: Real-Time Integration with Email Alerts for Improved Efficiency,\" International Journal of Computer Science and Information Security, vol. 18, no. 4, pp. 105-110, 2020.

Copyright

Copyright © 2025 Mrs. N. Jaya Santhi, A. Sindhura, K.M.L. Priya, R. Pujitha, K. Poojitha. This is an open access article distributed under the Creative Commons Attribution License, which permits unrestricted use, distribution, and reproduction in any medium, provided the original work is properly cited.