Enhancing Fuel Station Operation a User-friendly Mobile Integrated System for Accurate Dispensing and Payment

Abstract

Fuel station operations often face challenges related to inaccurate fuel dispensing and inefficient payment processes, leading to customer dissatisfaction and operational inefficiencies. Manual intervention in fuel measurement can result in discrepancies, while traditional payment methods may cause delays. This paper presents a user- friendly, mobile-integrated petrol bunk system that enhances accuracy and efficiency through automation. The proposed system enables users to register via a mobile application, authenticate using OTP, and select the desired fuel quantity. A QR code-based dispensing mechanism ensures precise fuel delivery by automatically activating the fuel pump upon scanning. Integrated with an Android application, the system allows seamless digital payments and provides instant notifications and receipts. Additionally, real-time monitoring and automation minimize errors associated with manual operations, ensuring a transparent and efficient fuel dispensing experience. By leveraging IoT technology, the proposed solution significantly improves operational standards, enhances user convenience, and builds trust in fuel station services. Experimental results validate the system’s effectiveness in ensuring accurate fuel measurement and reliable transactions, optimizing the overall fuel station experience.

Introduction

Traditional fuel stations face challenges such as inaccurate fuel dispensing, manual payment methods, security risks, and operational inefficiencies, which lead to customer dissatisfaction and potential fraud. These systems rely heavily on manual input, causing measurement errors, delays, and lack of real-time monitoring.

To solve these issues, a smart, mobile-integrated fuel dispensing system is proposed. This system uses IoT technology, RFID authentication, QR code scanning, and a mobile app for user registration, fuel selection, and automated payment processing. The fuel pump activates automatically upon QR code verification, ensuring accurate fuel dispensing and eliminating manual errors. It also provides digital payment, instant notifications, and digital receipts.

The system is built on embedded microcontrollers combined with sensors (LDR, ultrasonic) for precise fuel measurement and RFID for secure authentication. Real-time monitoring and cloud-based data management improve transparency, operational efficiency, and security.

Testing includes accuracy checks, transaction efficiency, security validation, and error reduction analysis. The system also incorporates emergency alert features using GSM modules and IoT sensors to detect leaks or unauthorized access.

Advantages include enhanced accuracy, security, convenience, energy efficiency, and remote monitoring capabilities. Future improvements may involve AI for anomaly detection, blockchain for secure transactions, and predictive maintenance via IoT.

Conclusion

The Mobile-Integrated Fuel Dispensing System offers an intelligent and automated solution for secure, efficient, and user-friendly fuel dispensing. By integrating IoT-based automation, RFID authentication, QR-based transactions, and real-time monitoring, the system enhances fuel station management and user convenience. Unlike traditional fuel dispensing methods, this system provides automated transaction processing, fuel leakage prevention, and digital payment security, ensuring accurate fuel distribution and reducing operational risks. Controlled testing demonstrated the system’s high authentication accuracy, minimal transaction processing time, and reliable security mechanisms, proving its effectiveness in preventing unauthorized access and ensuring seamless fuel management. This research highlights the significance of IoT in modern fueling solutions, paving the way for future advancements such as: ?AI-based fraud detection for enhanced security. ?Blockchain-powered payment systems for transparent and tamper-proof transactions. ?Cloud-based fuel analytics for real-time monitoring and predictive maintenance. ?Vehicle-to-Station (V2S) communication to enable automated fuel requests based on vehicle fuel levels. By delivering secure, automated, and intelligent fuel management, the system significantly enhances operational efficiency, transaction security, and fuel station automation, contributing to the advancement of smart fueling technologies in the modern transportation sector.

References

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Copyright

Copyright © 2025 Bharath Kumar N, N Rohith, Sanjay M, Dr. Swapna S. This is an open access article distributed under the Creative Commons Attribution License, which permits unrestricted use, distribution, and reproduction in any medium, provided the original work is properly cited.