EventHive: A Web-Based Platform for Event Management

Abstract

The growing complexity of organizing events and managing communities in academic and professional settings has exposed significant limitations in currently available digital tools. Most existing solutions address either event ticketing or community management in isolation, leaving a critical void for platforms that unify both functions seamlessly. This paper introduces EventHive, an integrated web-based platform that consolidates event creation, club administration, member communication, and participation tracking within a single cohesive environment. The platform empowers users to establish and manage clubs, publish and edit events, define member roles with associated permissions, and interact within dedicated community spaces. Among its distinctive capabilities, EventHive incorporates a QR code-driven entry verification system, whereby each registered participant receives a uniquely generated QR code linked to their registration record, enabling organizers to conduct swift and paperless attendance confirmation. Furthermore, the platform features an AI-powered image generation module that produces contextually appropriate event banners from brief textual descriptions supplied during event creation. The system is architected using React.js for the client-side interface and Supabase as the backend-as-a-service layer, utilizing PostgreSQL for relational data management, integrated authentication, and cloud-based file storage. Currently operational as a functional prototype, EventHive demonstrates considerable promise for transforming how institutions and organizations coordinate events and nurture active communities.

Introduction

EventHive is a unified web platform designed to streamline event management and community coordination for universities, professional groups, and clubs, addressing limitations of existing tools like Eventbrite and Meetup. Unlike conventional platforms, EventHive integrates role-based club management, in-platform communication, AI-assisted event image generation, and QR code-based registration and attendance verification within a single interface. Built on React.js and Supabase, it provides a modular, scalable architecture supporting Owners, Admins, and Members with differentiated permissions.

Key features include:

1. Hierarchical role management for clubs and events.
2. QR code registration and real-time attendance tracking.
3. AI-generated event banners from textual prompts.
4. Advanced event discoverability, including search, filtering, notifications, and analytics dashboards.
5. Seamless integration with cloud services for authentication, storage, and real-time updates.

EventHive’s architecture consists of four layers: frontend (user interface), backend (application logic), database (Supabase PostgreSQL for relational data), and integration (external services like email, QR code, AI image API). It enables coordinated event creation, registration, and participation while providing analytics and communication tools, effectively bridging the gap in existing community-focused event platforms.

Conclusion

This application presented EventHive, a web-based platform developed to address the practical shortcomings of existing event management and community organisation tools. By bringing together club administration, role-based access control, event management, QR code-based attendance verification, and AI-powered banner generation within a single cohesive system, EventHive demonstrated that it is possible to serve both event logistics and community engagement needs without requiring users to rely on multiple disconnected tools. Built using React.js and Supabase, the platform successfully implemented all core functionalities, including real-time community interaction, secure authentication, and dynamic QR code verification. The system proved particularly relevant for academic institutions, student organisations, and professional groups that demand structured yet flexible event coordination. The AI image generation feature meaningfully reduced the design burden on organisers, while the QR-based check-in process improved both security and efficiency at the point of entry.

References

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Copyright

Copyright © 2026 Prashant Khetade, Adnan Quazi, Atharva Pawar, Om Chandankhede, Prashant Kumar, Anand Kashyap, Shrirang Bobde. This is an open access article distributed under the Creative Commons Attribution License, which permits unrestricted use, distribution, and reproduction in any medium, provided the original work is properly cited.