Eventrix: Online Event Management System

Abstract

Eventrixis anadvancedevent management platformdesignedtostreamlineeventhosting,registration,andparticipantengagement. Acting as a centralized hub, it empowers organizations, institutions, and enterprises to efficiently manage events while ensuring a seamless experience for attendees. Traditional event management systems often involve lengthy and inefficient processes, requiring users to manually input details and verify registrations, leading to delays and security concerns. To overcome these challenges, Eventrix leverages AI-powered automation,integratingvoice-assistednavigationforimprovedaccessibilityandfacerecognitionorQR-basedcheck-intoexpediteentry while enhancing security. The platform also incorporates real-time event notifications, ensuring that attendees receive timely updates, while administratorsstayinformedaboutkeychangesandeventmodifications.Byeliminatingunnecessarybottlenecks,Eventrixenhancestheoverall event experiencethrough automated ticket generation, which delivers QR-based tickets via email for quick and seamless access. Additionally, anAI-poweredchatbotprovidesreal-timeassistance,guidingusersthrougheventdetails,registrations,andinquiries.Foreventorganizers,the system offers a structured event tracking dashboard, simplifying participant management, ticket validation, and logistics. With its intelligent automation and user centric design, Eventrix redefines event management by improving accessibility, reducing administrative overhead, and ensuring a seamless, technology-driven experience for all stakeholders.

Introduction

Many current online event management platforms face issues like excessive personal data collection, privacy concerns, heavy server loads during peak times, reliance on traditional ticketing (QR codes/manual check-ins), and lack of accessibility features, limiting ease of use for differently-abled users.

Eventrix addresses these challenges by integrating AI-driven automation, facial recognition, and voice-assisted navigation to streamline event registration, check-in, and user engagement. The platform offers contactless, secure check-ins via facial recognition or QR codes, reducing manual data entry and wait times. A voice-enabled chatbot provides real-time assistance during registration and event navigation, enhancing accessibility and inclusivity.

For organizers, Eventrix provides an intuitive dashboard for managing attendees, automating notifications, and tracking engagement, improving event coordination and efficiency. Looking ahead, it plans to incorporate predictive analytics for personalized event recommendations, blockchain-based ticketing for security, and multilingual AI support.

Technologies used include React.js and React Native for front-end, Node.js and Express.js for back-end, MongoDB for data storage, and AI APIs (Amazon Rekognition, Microsoft Face API, Google Cloud NLP, OpenAI GPT) for biometric verification and natural language processing. Speech-to-text and text-to-speech algorithms enable hands-free voice navigation.

Conclusion

Eventrix is an innovative event management platform designed to streamline the complexities of organizing, registering, and attending events. By incorporating AI-powered automation, real-time event tracking, and secure digital check-ins, it offers a seamless,user-centricsolutiontomoderneventmanagement.Withfeatureslikefacialrecognition,voiceauthentication,AI-driven recommendations,andreal-timenotifications,Eventrixnot onlysimplifiesoperationsbutalsoelevatesuser experiencesthrough personalizationandaccessibility.Intoday\'sfast-pacedworld,Eventrixaddressesseveralinefficienciespresentintraditionalevent managementsystems.TheintegrationofAIenhancessecurity,reduceshumanerror,andacceleratestheeventregistrationprocess throughautomatedticket generationandsmart checkins.Moreover,itsAI-driven chatbot providesreal-timeassistance, ensuring that attendees and organizers stay informed throughout the event lifecycle. Eventrix’s ability to cater to different user needs, including accessibility for differently-abled individuals, sets it apart from other platforms, making it a valuable tool for a wide range of event types. Despite itsrobust features, there isalways room for improvement. Future enhancements could include the integration of more advanced machine learning models for better event predictions and personalized recommendations. Incorporating blockchain technology for secure, transparent ticketing and payments could further enhance the platform\'s reliability and trustworthiness. Additionally, expanding theAI capabilities to offer predictive analytics and more sophisticated voice and gesture-based controls could improve both the organizer and attendee experience. As event technology continues to evolve, Eventrix has the potential to further redefine how events are planned, managed, and experienced.

References

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Copyright

Copyright © 2025 P. Purushotham, V. Sanjana, T. Sai Nikitha. This is an open access article distributed under the Creative Commons Attribution License, which permits unrestricted use, distribution, and reproduction in any medium, provided the original work is properly cited.