Exam Hall Ticket Approval System for Students

Abstract

This paper proposes an automated hall ticket ap- proval system designed to enhance transparency and efficiencyin academic exam administration. The system streamlines the verification of student credentials, validates exam eligibility, and automates ticket generation upon approval, preventing ineligible studentsfromreceivinghalltickets.Afterfulfillingregistra- tion requirements, students submit their details for review by designated administrators, with real-time tracking of approval status for stakeholders. The workflow incorporates role-based access, secure audit trails, and configurable approval hierarchies to ensure process integrity and adaptability. Security mecha- nisms safeguard against unauthorized access, while digitization minimizes manual errors and reduces reliance on paper-based processes.Byoptimizingadministrativetasks,thesystemensures a seamless, error-resistant, and eco-friendly approach to exam ticket issuance, benefiting both institutions and students.

Introduction

???? Overview

The Exam Hall Ticket Approval System is a fully automated, rule-based platform designed to digitize and streamline the traditionally manual and error-prone process of exam hall ticket issuance. It automates eligibility verification, approval workflows, and hall ticket generation, improving efficiency, security, and transparency in academic examination administration.

???? Motivation

The system addresses key problems in current manual and semi-automated methods, including:

• Delays due to manual validation of eligibility (e.g., fee payment, enrollment).

• Lack of real-time visibility into ticket approval status.

• Security vulnerabilities (e.g., forgery, unauthorized access).

???? Objectives

• Automate the complete hall ticket lifecycle.

• Integrate with Student Information Systems (SIS) via APIs.

• Provide a user-friendly, cross-device interface (WCAG 2.1 compliant).

• Achieve sub-2 second operation response time with support for 1,000+ users.

• Ensure strong data security through zero-trust principles and regular audits.

???? System Architecture

• Three-tier architecture: Frontend (React/HTML/CSS), Backend (Django/Node.js/PHP), Database (MySQL/PostgreSQL).

• Features include:

  • Rule-based eligibility engine.

  • Configurable approval workflows.

  • Real-time alerts via email/SMS.

  • Cryptographically signed approvals for enhanced security.

  • Microservices-based design to support scalability and concurrent usage.

???? Key Functional Modules

1. User Authentication Module – Secure login/logout, password reset, 2FA.

2. Admin Dashboard Module – Manage users, exams, track approvals, audit logs.

3. Eligibility Verification Module – Validates against institutional rules.

4. Hall Ticket Generator – Auto-generates PDF-based personalized tickets.

5. Notification Module – Sends approval/rejection alerts and reminders.

6. Reporting & Analytics – Tracks system usage and ticket issuance metrics.

???? Research Gaps Addressed

The system bridges several gaps in existing solutions:

• Full automation from student registration to ticket issuance.

• Real-time status updates and dashboards for students and admins.

• Integration with legacy SIS and compatibility with academic records.

• User-centered design with responsive, intuitive interfaces.

• Robust security with auditing and anomaly detection.

???? Technology Benchmarking

• Python + Django chosen for rapid development and robust back-end support.

• Node.js highlighted for real-time processing.

• Java EE and .NET Core noted for enterprise environments but with trade-offs in complexity or platform dependency.

• PHP + MySQL is suitable for smaller deployments but lacks scalability.

???? Development Plan

• 13-week schedule:

  • Weeks 1–4: Requirement analysis and system design.

  • Weeks 5–10: Module development (dashboards, ticket generation, notifications).

  • Weeks 11–12: Testing (unit, integration, UAT).

  • Week 13: Deployment and integration.

• Post-launch: Ongoing maintenance and feedback collection.

???? System Requirements

• Hardware: Min. i5 CPU, 8GB RAM, SSD storage, 10 Mbps internet.

• Software: XAMPP (Apache, MySQL, PHP), NGROK for testing, HTML/CSS/JS frontend.

Conclusion

This system offers a next-generation solution to exam hall ticket management, integrating: Full process automation, Scalable architecture, Real-time responsiveness, Security and privacy by design. It outperforms prior models by addressing integration challenges, UX shortcomings, and real-time operation limitations, offering a cost-effective, secure, and user-friendly solution for academic institutions.

References

[1] Priyanka Manohar Jadhav , “Exam Hall Ticket Verification AndAutho-risation System”, IRJMETS 2024. [2] MDr.V.P.Vikheet.al,“OnlineExaminationusingHallTicketGenera-tionwith IntegratedQR CodeandAutomatic QuestionPaperGenerator”PRECL 2024 . [3] S. Nair, P. Banerjee et. al, “Digital Hall Ticket Management UsingBlockchain”, DEF University 2021. [4] N. Rathi, R. Jain et. al, “Paperless Hall Ticket System with ApprovalWorkflow”, MNO University 2019 . [5] L. Mehta et. al, “E-Hall Ticket Management and Verification System”University of Delhi 2020. [6] K. Patel and R. Sharma, ”AI-Powered Fraud Detection in Digital HallTickets,” Journal of Educational Technology, vol. 12, no. 3, pp. 45-62,2023. [7] M. Gupta et al., ”Automated Student Verification Systems Using FacialRecognition,” IEEE Transactions on Education, vol. 65, no. 2, pp. 234-241, 2022. [8] S.DeshpandeandT.Abraham,”Cloud-BasedExaminationManagementSystems,”InternationalConferenceonEducationalTechnology,pp.112-125, 2023. [9] A. Kumar and N. Singh, ”Mobile-First Design Patterns for EducationalAdministration,” ACM SIGUCCS, pp. 78-85, 2021. [10] R.Iyeretal.,”WorkflowAutomationinAcademicInstitutions,”Journalof University Administration, vol. 8, no. 1, pp. 33-47, 2022.

Copyright

Copyright © 2025 Hoysala Y Devanga, R Jagadishwar Reddy, Sai Sanjaya M, Shivakumar M. This is an open access article distributed under the Creative Commons Attribution License, which permits unrestricted use, distribution, and reproduction in any medium, provided the original work is properly cited.