Land Registration and Evidence Management System

Abstract

The Land Registration and Evidence ManagementSystemisasecureweb-basedplatformthat digitizes and streamlines land record management and legal document verification. It replaces manual, paper- basedprocesseswithatransparent,efficient,andtamper- proof system. Users can register as buyers or sellers, upload land documents, and capture live photos for identityverification,whilelegalofficersreview,approve, orrejectdocumentswithdigitalsignaturesandfeedback. Administrators monitor all activities through a central dashboard. The system ensures real-time notifications, secure authentication, and encrypted data storage, improving accuracy, accountability, and efficiency in land registration and verification.

Introduction

The Land Registration and Evidence Management System is a modern digital platform designed to replace traditional paper-based land record processes with a secure, transparent, and automated system. In many regions, manual land registration leads to lost documents, fraud, disputes, and delays. This system digitizes all land ownership records, enables online verification, and ensures instant, secure access for authorized users.

The platform supports a complete digital workflow. Users (buyers/sellers) can register, log in, upload land documents, capture a live photo for identity verification, and track the status of their applications through real-time notifications. Legal officers review each document, approve or reject with comments, and apply digital signatures to certified files. Approved documents become available for users to download, while rejected ones can be re-uploaded.

Administrators manage the entire system through a centralized dashboard that monitors user activity, officer performance, verification requests, and system security. Role-based access control, encryption, audit trails, and secure authentication ensure data integrity and confidentiality.

A literature survey highlights the evolution of land systems—from digital land records to blockchain-based frameworks—showing the importance of transparency, identity verification, and tamper-proof storage. Modern solutions, especially blockchain and digital identity models, aim to reduce fraud, improve accuracy, and enhance trust in land management.

The system’s methodology uses a client–server architecture with three modules: User, Legal Officer, and Admin. Each module provides role-specific interfaces and functions, ensuring smooth workflow, automated notifications, and secure storage. Features like live photo capture, digital signatures, and encrypted databases ensure high reliability and security.

Results show that the system significantly enhances efficiency by reducing paperwork, speeding up verification, and enabling online document processing. It improves transparency through traceable approvals, increases security through robust authentication, and modernizes public service delivery with a user-friendly digital platform.

Conclusion

In conclusion, the Land Registration and Evidence Management System marks a major advancement in digitizing land administration and legal documentation. By replacingmanual,paper-basedmethodswithasecuredigital platform, it ensures transparent verification, reliable data storage, and efficient retrieval of land records. Features like live identity checks, digital signatures, and automated notifications enhance authenticity and trust. The role-based design promotes accountability and data security while minimizing fraud and administrative delays. Overall, the systemoffersascalable,citizen-centricsolutionthatsupports e-governancegoalsandprovidesafast,secure,andpaperless approach to land registration and evidence management.

References

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Copyright

Copyright © 2025 Ms. Trupti Kantale, Harsh Band, Yukta Parate, Yash Choudhary, Tikaram Kadu, Tejaswini Wanjari, Abhay Deshbhratar. This is an open access article distributed under the Creative Commons Attribution License, which permits unrestricted use, distribution, and reproduction in any medium, provided the original work is properly cited.