Property Renting System

Abstract

Finding a rental house or flat has always been a challenging task, especially for students and working individuals who shift to new cities. Most of the time, property seekers rely on brokers or random online advertisements, which are not always trustworthy. On the other side, property owners also struggle to reach the right tenants. To address these problems, our project named as Rentify has been designed as a user-friendly rental platform. The system allows owners to post their properties securely, while tenants can search and filter results based on their requirements such as budget, location, or furnishing. Additional features like availability checking, document upload, and student-focused suggestions make the platform more reliable and convenient. This paper discusses the motivation, problem analysis, system design, and workflow of this platform.

Introduction

In the digital age, renting a property remains a manual, unreliable process filled with brokers, hidden fees, and fraud—especially for students relocating to unfamiliar cities. Rentify addresses these challenges by offering a secure, online platform where property owners and tenants connect directly, streamlining the rental process.

2. Problem Statement

Renting is often disorganized and risky:

• Owners struggle to find reliable tenants.

• Tenants face incomplete information and scams.

• Students are especially vulnerable due to unfamiliarity with local areas and limited budgets.

A transparent, tech-driven solution is needed to eliminate intermediaries and improve trust.

3. Proposed System

Rentify is a user-friendly platform where:

• Owners can post detailed listings with images, rent, amenities, and location.

• Tenants can search, filter, and contact owners directly.

• Students get personalized listings near colleges/institutes.

The system features:

• Secure document storage via cloud.

• Dashboards for both owners and tenants.

• OTP-based registration and communication via email/WhatsApp.

4. System Architecture and Flow

The platform uses:

• Frontend: HTML, CSS, React, Bootstrap, JavaScript.

• Backend: Node.js with Express.js.

• Databases: MySQL and MongoDB.

User types (owners, tenants, students) interact with:

• Search filters and property cards.

• Contact systems with secure messaging.

• Feedback and review modules for transparency.

5. Methodology and Core Modules

A. User Management

• Secure registration with encrypted passwords.

• Role-based access (admin, tenant, owner).

• Token-based authentication and profile management.

B. Property Management

• Owners post/update listings with rich content.

• Listings include features like rent, amenities, furnishing status, and nearby facilities.

C. Search and Filter

• Filters based on location, budget, amenities, furnishing, and more.

• Geolocation and saved searches improve usability.

D. Communication

• Internal messaging with alerts and notifications.

• Owner-tenant conversations logged for reference.

• Contact privacy maintained.

E. Student-Specific Features

• Student-friendly listings based on budget and location near institutions.

• Focus on safety, affordability, and verified properties.

F. Security & Data Handling

• Data encryption and token security.

• Cloud storage for user documents and images.

• Secure access control and session management.

Conclusion

Renting a property is still an unorganized process in many cities. Property owners often face trouble finding reliable tenants, while tenants waste time visiting multiple locations and dealing with incomplete or misleading information. Students face additional hurdles since they usually do not know the city well and need accommodation

References

[1] Kartik Buradkar, Santoshi Kori,” Property Rental Management System ” , International Journel of Computer Science And Mobile Computing (IJCSMS) , Vol.11, pg. 177-179 ,November 2022. [2] Abhishek Hatwar , Vijaya Paunikar, “ Review Paper On Rental System ”, International Research Journal of Engineering and Technology (IRJET),Vol. 09, p-ISSN:2395-0072 ,December 2022 [3] Riya Garg ,”Property Rental Managemnet System ”, International Research Journal of Modernization in Engineering Technology and Science (IRJMETS), Vol. 05, e-ISSN: 2582-5208 , June 2023 [4] Pavithra A., “ Smart Rental Management System ”, International Journal Of Innovative Research In Technology (IJIRT), Vol. 11, p-ISSN:2349-6002,June 2024 [5] Nayan Chhabhaiya,” Residential Management System “, International Journal Of Research Publication and Reviews (IJRPR), Vol. 06, p- ISSN: 2582-7421, March 2025 [6] Ganesh Sanap ,” Enhancing House Rental Management System Through User Centric Design and Technological Advancement ” , International Research Journal of Engineering and Technology (IRJET), Vol. 12, p-ISSN: 2395–0056 ,April 2025

Copyright

Copyright © 2025 Yugal S. Tembhare, Yash S. Katekhaye, Vanshika Gour, Atharva Wakhare, Gaurav Bhumbar, Vanshika Berodia, Dr. Ruchi Kadwane. This is an open access article distributed under the Creative Commons Attribution License, which permits unrestricted use, distribution, and reproduction in any medium, provided the original work is properly cited.